Melissa Abramson
AUTHOR: Melissa Abramson
Sep 4, 2019 - 5 min read

Asana Is Interested In Workplace Efficiency with Resource Optimization Feature.

Asana is currently one of the world’s largest project management tools. As a veteran in the collaboration scene, it has had quite an impactful existence. This work management platform helps teams stay focused on their goals, projects and tasks for business growth. For this reason, popular companies like Intel, Uber, Pinterest and TED use Asana as their collaboration tool. Asana consists of features that provide effective communication techniques to encourage collaboration across groups. Asana recently launched two new features; ‘Portfolios’ and ‘workload’. These features were created with the major aim of resource optimization for team collaborations.

The mission of Asana, first of all, is to help teams work together effortlessly so that businesses can thrive. It aims at cutting off disorganization due to lack of a perfect system for team collaborations. It aims at providing effective communication techniques to encourage collaboration across groups. Asana’s strategies explain how collaboration could improve teams’ performance. This it does by ensuring effective communication, clarity, transparency and focus. It is believed that this would create a perfect work environment for a greater result. The present state and aspirations of this collaboration tool are centered on the optimal use of resources. 

Asana’s resource optimization is aimed at achieving specific goals. These include;

  • To ensure that resources are allocated adequately
  • To get an overview of projects on a single timeline
  • To analyze and review strategies easily
  • To ensure transparency among team members
  • To meet set deadlines
  • Saves time
  • To make adjustments that enhance the efficiency of teams 
  • To set realistic goals and plans for the future 

Asana’s Resource Optimization Strategy

Asana’s resource optimization strategy is in two directions; time and people. Asana helps to save time used in so many unproductive activities. It is a platform people can use to get things done quickly. Employees are an important resource as described earlier. Asana makes it easier for businesses to distribute work across teams fairly to prevent burnout.

According to the CEO of Asana, Asana’s features help organizations of different sizes and industries spend more time working than coordinating work. Every member of the team will have full knowledge of the team’s objectives, plans, strategies and responsibilities.  It is expected that these tools would offer teams’ ability, agility and flexibility for achieving desired goals. Here’s how this is done:

Portfolios in Asana

Asana’s Portfolios is a tool that is used to monitor the progress of company objectives and projects. It is like a mission control tower for tracking everything from strategy to execution. Everyone is made aware of their responsibility, given timeframe and its contribution to company goals. 

Portfolios gives a central point for project visibility: it is quite complicated managing multiple projects in progress at the same time. The lack of visibility across all projects may stand as a hurdle to smooth management. Portfolios provides a central platform for all plans, schedules and files regarding the different project. What Portfolios is used for;

  • Organize projects and set the team’s priorities
  • Create portfolios for a group of projects
  • Monitoring of project progress in real-time
  • Analyze and address risks
  • Keep your team updated on the status of activities

Custom Fields on Asana

While carrying out projects, there may need to include additional data to tasks. Fields are usually created for different purposes which must be clearly stated. They help to provide clarity to team members on the projects being carried out. The name and uses of the field are open to a wide range of possibilities. What fields can be used for:

  • Indicating the priority level of tasks
  • To mark the stages or phases of on-going projects
  • To show the time that would be spent on different tasks, phases or projects
  • Tracking of candidates or accounts by entering useful information relating to the project
  • Tracking of URL links

Asana’s workload

Workload is a feature that gives you a centralized view of the nature of work assigned to members of your team. workload helps to ensure that you do not lose sight of your team’s most valuable asset- the team members. What can you use workload to do;

  • A real-time overview of projects assigned to team members
  • Assigning of start and end dates of tasks
  • Evaluating team members’ capacity
  • Getting a picture of each team members workload
  • Rebalancing of work schedules and plans
  •  Preventing burn out of employees

Asana’s Forms

Asana ensures that teams are interconnected to collaborate more. Team members have a lot to offer for the business to grow: talents, expertise, perspectives and unique quality. All these contribute to the growth and improvement of organizations. There must be a system for teams to share and access relevant information. That’s what the Form’s feature is all about. 

Asana now has a Forms feature where forms can be created to collect information from people within and outside teams. It is a simple way by which the sharing of information is standardized. It helps teams spend less time collecting information and tracking details. This time saved will be used for more progressive work. Forms can be used for;

  • Collecting creative requests
  • Obtaining feedback from customers
  • Making and receiving requests for facilities or IT
  • Sending and receiving bug reports
  • Collection of team ideas and brainstorms

Asana has been an essential part of the entire process in many firms. According to Udacity, Asana is a super communication tool that helps companies collaborate on common goals. It has provided a platform for business collaborations and resource management without hurdles. Adana helps eliminate time hurdles, unnecessary stresses and complications. The future of Asana is full of many more additions to its features for resource optimization. These tools include; automatic project planning, meeting scheduler, objectives and key results planning. There is indeed proves that Asana is interested in promoting efficient workflows.